Sometimes our executives will intentionally sign up to be on certain email lists, so make sure you know the types of lists he/she tends to sign up for before unsubscribing from everything.
I recommend getting permission from your executive before doing this. They are basically email templates that can be used instead of wasting time copying and pasting the same replies. If you or your executive are writing the same replies over and over, canned responses can be used instead. If your executive can provide response examples to refer to, those can be extremely helpful to keep handy in your files or for you to create templates from.Ĭonsider setting up canned responses. Find out what kind of emails you should draft replies or respond to. I have occasionally seen emails that were not part of the rules end up in the wrong folder, so I recommend keeping an eye on all folders to be safe.ĭetermine an email response system. Mail rules can be a secret weapon in helping you to keep your executive's inbox organized with practically no effort. In addition, (similar to the folder system bullet above) if a system is already in place, think about if there are ways to improve upon it. For example, if they will use labels to assign emails for you to take action on.
I recommend finding out how your executive prefers to use labels. Could you consolidate, delete, or add folders? The main thing to keep in mind is that an effective folder system should be uncomplicated, it should help meet your executive's goals, and that it is a living system.
If your executive already has a folder system in place, consider if there is a need to improve upon the existing process. It's important to know if there are any processes that are working well, pain points, as well as what your executive's goals are. Begin by discussing the email management system that is currently in place.
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